Executive Administrator – Singapore Office

About the role

MEXC is seeking an Executive Administrator to manage the day‑to‑day operations of its Singapore office. You will be the primary point of contact for office facilities, local vendors, and employee support, ensuring a smooth and compliant workplace for a multicultural team.

Key responsibilities

• Oversee daily on‑site administration, including office environment maintenance, asset management, inventory control, and handling operational issues.
• Coordinate with local Singapore vendors, manage service follow‑up, and maintain resource availability.
• Provide full‑cycle administrative support for local and cross‑border employees, covering settling‑in guidance, daily living consultation, and on‑site onboarding.
• Assist the Global Admin Head in implementing global administrative rules, SOPs, and local compliance requirements.
• Support corporate events, internal meetings, and executive logistics in line with global standards.
• Collect operational feedback, identify administrative risks, and communicate them to the global admin team.
• Deliver high‑EQ, inclusive service to multicultural team members, ensuring a seamless office experience.

Required profile

• Based in Singapore with familiarity of local daily life, merchant resources, office compliance rules, and expatriate policies.
• 2–5 years of pure corporate administrative execution experience, stable in an admin support role.
• Pure admin background without heavy HR, finance, sales, or facility‑property management focus.
• High emotional intelligence, strong cross‑cultural communication, patient and service‑oriented mindset.
• Ability to follow global admin standards and implement them locally efficiently.
• Independent handling of daily office issues and vendor coordination.
• Proficiency in English and Chinese communication.

Required skills

• Strong organizational and administrative skills.
• Effective communication in English and Chinese.
• Ability to work autonomously and manage multiple tasks.