Executive and Business Process Administrator

About the role

Yokogawa, a global provider of industrial automation, test and measurement, information systems and industrial services, is looking for an Executive and Business Process Administrator. The role provides comprehensive administrative support to the Vice President and covers business process administration, including sales governance, reporting, dashboards and compliance.

Key responsibilities

• Provide administrative support to the Vice President: calendar management, travel coordination, meeting scheduling and executive communications
• Organize leadership meetings, customer visits, business reviews and corporate events; prepare agendas, minutes, presentations, reports and leadership materials
• Manage travel expenses, visa applications, executive records and document repositories
• Coordinate regional sales governance: opportunity reviews, pipeline management and forecast tracking
• Consolidate sales, service and marketing reports and prepare management dashboards and executive summaries
• Monitor business performance against KPIs and support annual planning, budgeting and forecasting
• Maintain SOPs, process documentation, organizational charts and reporting standards
• Administer CRM processes, ensuring data quality, compliance, pipeline hygiene and user adoption
• Develop dashboards, business analyses and executive reports, and provide market, customer and competitor insights
• Support regional policies, governance frameworks and approval processes
• Coordinate internal and external audits, maintain audit documentation and corrective action plans, and support continuous improvement

Required profile

• Bachelor's degree in Business Administration, Management, Finance or a related discipline
• Minimum 8 years of executive administration experience
• Minimum 3 years of business operations, sales operations or process administration experience
• Proven experience supporting a Regional Director, Vice President, General Manager or equivalent senior executive
• Experience in a regional or multinational organization is preferred

Required skills

• SharePoint
• SAP Concur
• Salesforce CRM