Executive Assistant – 1 Year Contract

About the role

We are looking for a highly organised and proactive Executive Assistant to support senior Partners in a fast‑paced, international environment. The role involves managing complex calendars, coordinating global meetings and handling confidential information with discretion.

Key responsibilities

• Provide administrative support to Partners, including calendar and inbox management, call screening and expense reporting.
• Coordinate internal and external meetings across multiple time zones, working closely with assistants in London, New York, Hong Kong and Singapore.
• Prepare presentations, performance reports and other materials for client and internal meetings.
• Arrange domestic and international travel and produce detailed itineraries.
• Organise team events such as dinners and seasonal social activities.
• Handle general administrative tasks including printing, filing, document management and ad‑hoc projects.

Required profile

• Minimum 5 years of executive or administrative support experience for senior stakeholders, preferably in professional or financial services.
• Exceptional attention to detail, strong organisational and time‑management skills.
• Proactive, resourceful, solutions‑oriented with a positive working style.
• Excellent written and verbal communication, demonstrating discretion and professionalism.
• Ability to work effectively with stakeholders across different locations and time zones.

Required skills

• Microsoft Outlook
• PowerPoint
• Word
• Excel
• Salesforce (advantageous)
• Concur (advantageous)