Executive Assistant & APAC Office Manager

About the role

Workiva is expanding across the Asia‑Pacific region and seeks a proactive Executive Assistant & APAC Office Manager to support the Vice President and regional leadership team. This hybrid position combines high‑level executive support with oversight of office operations across four APAC hubs.

Key responsibilities

• Manage complex executive calendars across multiple time zones and coordinate high‑priority meetings.
• Arrange global travel itineraries, visa logistics and expense reporting for senior leaders.
• Draft executive communications, presentation decks and supplemental materials.
• Act as the primary administrative liaison to track and execute key action items.
• Drive administrative coordination and special projects across regional teams.
• Plan leadership off‑sites, quarterly business reviews and strategic planning sessions.
• Establish consistent office standards and oversee vendor relationships for four APAC offices.
• Handle on‑site logistics, building access, visitor management, seating plans and workplace safety compliance.
• Lead regional culture initiatives, team celebrations and internal community events.
• Collaborate with People Operations to streamline onboarding for new hires.

Required profile

• Five or more years supporting executive leadership in a fast‑growing technology or SaaS company.
• Experience managing multi‑site office operations across Asia‑Pacific time zones.
• Proven ability to build administrative processes from scratch in a dynamic environment (preferred).
• Demonstrated success leading team‑culture programs and large‑scale corporate events (preferred).
• Strong written and verbal communication skills across all organizational levels.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft 365.
• Proficiency with Slack.
• Experience using travel booking platforms.
• Experience with expense management tools.