Executive Assistant – Global Investment Firm

About the role

We are seeking a highly organized Executive Assistant to support senior leadership at a global investment firm. The role demands meticulous calendar management, seamless coordination of international travel, and the ability to work across multiple time zones with a collaborative, global mindset.

Key responsibilities

• Manage extensive calendars and diaries for executives across different regions.
• Coordinate complex international travel, including flights, accommodation, visas, and detailed itineraries.
• Liaise with global EA teams to ensure smooth scheduling and execution of meetings.
• Organise meetings, conferences, and team logistics, preparing all necessary materials.
• Prepare executive itineraries, documents, and presentation decks.
• Process and reconcile expense reports with high accuracy.

Required profile

• 8–12+ years of experience as an Executive Assistant, preferably within professional or financial services.
• Strong organisational and multitasking abilities with effective prioritisation.
• High level of professionalism, discretion, and sound judgment.
• Excellent communication skills and a collaborative, global mindset.

Required skills

• Proficiency in Microsoft Office.
• Familiarity with travel and expense management platforms.