Executive Assistant - Global Technology Group

About the role

A global technology group with businesses and platforms across Southeast Asia and beyond is looking for a Secretary / Executive Assistant for its Group Head Office. The role supports a senior executive and works alongside an established team of Executive Assistants. It is based in the Buona Vista area and covers secretarial administration and executive business support, with a focus on managing a demanding calendar, coordinating competing priorities and arranging seamless travel.

Key responsibilities

• Provide comprehensive secretarial and business support to the principal.
• Manage a busy calendar, judge between competing priorities and coordinate meetings across internal and external stakeholders.
• Organise business travel, accommodation and itineraries, anticipating requirements and managing changes.
• Coordinate administrative matters such as expense claims, documentation and business arrangements.
• Maintain strict confidentiality and interact professionally with all levels of management, colleagues, business partners and external parties.
• Follow up on outstanding matters and complete administrative tasks accurately and on time.

Required profile

• Experience as a Secretary / Executive Assistant supporting senior management; experience in an MNC, technology group or similar demanding environment is preferred.
• Strong command of English and professional interpersonal skills.
• Fluency in spoken Mandarin to liaise with Mandarin-speaking stakeholders in Singapore and overseas.
• Positive, proactive and resourceful approach, with strong service standards and personal accountability.
• High levels of integrity and discretion in handling confidential information.

Required skills

• Excellent planning, time management and organisational skills, with close attention to detail.
• Sound judgement, independent thinking and the confidence to clarify priorities and resolve scheduling conflicts tactfully.
• Adaptability and composure when handling time-sensitive requests.

Candidates are asked to send their resume in confidence to the recruiter named in the advert.