Executive Assistant II, APJ Startups

About the role

Amazon Web Services Singapore is looking for an Executive Assistant II to support its Startups Director and PR Director across Asia Pacific and Japan. The role acts as a trusted partner to leaders, managing complex schedules, coordinating high-impact events and driving organizational efficiency. It suits a resourceful, detail-oriented person who anticipates needs, handles sensitive information with discretion and enjoys working at the intersection of people, priorities and process.

Key responsibilities

• Manage complex calendars and scheduling for senior leaders
• Coordinate domestic and international travel
• Track and drive completion of key deliverables and action items, and follow up on outstanding items
• Manage expense report coordination and submission
• Organize and run team activities such as meeting agendas, all-team meetings, offsites and team events
• Draft and edit communications on behalf of leaders when needed
• Partner with the leadership team and other Executive Assistants to support the organization
• Manage team space, including office moves and reconfigurations
• Handle highly confidential information
• May lead hiring support or define the administrative support structure for the organization
• Identify and improve cross-team processes, using generative AI tools where appropriate to increase productivity and quality

Required profile

• 5+ years of executive assistant experience, or 3+ years of Amazon experience
• Experience with executive-level calendar management
• Preferred: experience leading process improvements, designing efficient processes, and experience in a fast-paced, high-tech company

Required skills

• Microsoft Office products and applications
• Calendar management
• Travel coordination (domestic and international)