Executive Assistant

About the role

This role supports a high‑performing regional leadership team of a multinational firm headquartered in Singapore. You will act as a trusted partner to senior executives, handling complex administrative tasks while contributing to presentations and business initiatives as the organisation scales across APAC.

Key responsibilities

• Manage complex, multi‑timezone calendars for senior leaders, prioritising effectively and resolving conflicts with composure.
• Coordinate regional and global meetings end‑to‑end, including agendas, materials and follow‑up on action items.
• Prepare polished, boardroom‑ready presentations and business documentation.
• Arrange domestic and international travel logistics such as flights, accommodation, visas and detailed itineraries.
• Support sales and business development activities, including preparation of materials.
• Liaise with stakeholders across APAC country teams, ensuring smooth communication and coordination.
• Handle expense management, invoice processing and other administrative workflows.
• Provide ad‑hoc project support and assist cross‑functional initiatives as required by leadership.

Required profile

• Early‑to‑mid‑career professional with prior experience supporting senior executives, preferably in a regional or APAC capacity.
• Tech‑savvy individual comfortable using AI‑powered productivity tools.
• Strong emotional intelligence and the ability to navigate senior stakeholders and diverse personalities with confidence.
• Clear, professional communicator, both written and verbal.
• Discreet and trustworthy when handling sensitive and confidential information.
• Flexible, proactive and energized by a fast‑moving, close‑knit team environment.

Required skills

• Highly proficient in Microsoft 365, especially PowerPoint.
• Exceptional organisational skills with meticulous attention to detail.
• Ability to manage competing priorities without loss of quality.