Executive Assistant

About the role

The Executive Assistant is a seasoned role and has the primary responsibility to provide administrative support to Chief Executives and Senior Executive Vice Presidents within the organization. This role requires in-depth knowledge of company operations, policies, and procedures and handles details of a highly confidential and critical nature.

Key responsibilities

• Manage complex calendars, meetings, and scheduling across multiple time zones.
• Coordinate domestic and international travel, accommodation, and detailed itineraries.
• Prepare presentations, reports, meeting materials, and executive correspondence.
• Organize and coordinate leadership meetings, conference calls, and regional engagements.
• Take meeting minutes and track action items to ensure timely follow‑up.
• Manage expense reporting and administrative support activities.
• Act as a key liaison between the Vice President and internal/external stakeholders.
• Support special projects and initiatives across the APAC region.
• Maintain highly confidential information with professionalism and discretion.
• Coordinate events, workshops, leadership meetings, and team activities as required.

Required profile

• 10+ years of experience as an Executive Assistant, Senior Executive Assistant, or Project Secretary.
• Proven experience supporting Vice President, Director, or other senior executive‑level stakeholders.
• Experience within construction, engineering, infrastructure, real estate, or project‑driven organizations is highly preferred.
• Strong APAC exposure with the ability to coordinate across multiple countries and time zones.
• Experience supporting stakeholders across Singapore, India, Malaysia, and Japan would be advantageous.
• Excellent stakeholder management and communication skills.
• Highly organized, proactive, and capable of managing competing priorities effectively.
• Strong attention to detail and a professional, service‑oriented approach.
• Ability to work independently while building strong relationships with senior leaders and key stakeholders.
• Comfortable working onsite in Singapore.