Executive Assistant

About the role

Secretlab, an international gaming chair brand with headquarters in Singapore and key markets in the United States, Europe and Singapore, is looking for an Executive Assistant. The role provides focused support to a key business leader across daily communications, tasks and schedules, requiring a proactive problem-solver and effective communicator who can adapt to changing needs.

Key responsibilities

• Optimise the executive's time by managing the flow of content and information, filtering requests and prioritising engagements
• Calendar management, including tracking important dates and events such as daily schedules, team meetings and key submission dates for appraisals
• Sort emails, organise to-do lists and schedule 1-on-1s and other routine meetings
• Handle routine tasks such as collecting and entering data into the internal claims system and approving team members' expense claims
• Manage travel, accommodation and dining arrangements, including reservations, requests and itineraries
• Prepare documents such as presentation slides, letters and reports, and reply to emails on the executive's behalf
• Carry out ad hoc duties such as tidying the office and placing food orders

Required profile

• Diploma or Bachelor's degree in any discipline
• Minimum 2 years' experience in a relevant role
• Decisive, action-oriented and results-focused, able to work independently under tight deadlines
• Meticulous and organised with a keen eye for detail

Required skills

• Strong written and spoken English
• Excellent stakeholder management skills
• Comfortable in a fast-paced work environment