Executive Assistant & Office Manager (APAC Hub)

About the role

Real Chemistry is expanding its APAC hub in Singapore and seeks an Executive Assistant & Office Manager to support three senior business leaders. This role blends high‑level executive support with day‑to‑day office coordination, ensuring smooth operations for a fast‑growing regional team.

Key responsibilities

• Provide proactive diary and calendar management for three senior leaders, coordinating meetings, calls, and videoconferences.
• Arrange complex domestic and international travel, handling itineraries, accommodation, transport, and related logistics.
• Prepare, format, and distribute documents, presentations, and meeting materials, including PowerPoint support.
• Process expense reports, reconcile credit‑card charges, and assist with office‑related invoices.
• Manage correspondence, calls, and requests to and from executives with sound judgement and discretion.
• Maintain organized online and offline files, archives, contacts, and administrative records.
• Support Talent Acquisition with interview scheduling and candidate logistics.
• Act as the primary point of contact for the Singapore office, resolving queries and practical issues quickly.
• Oversee office supplies, equipment, and general set‑up to keep the workspace professional and functional.
• Liaise with building management, landlords, vendors, and service providers on maintenance and facilities matters.

Required profile

• Enjoys working closely with senior leaders in a fast‑paced environment.
• Demonstrates strong organisational skills, sound judgement, and discretion.
• Ability to manage multiple priorities and maintain confidentiality.

Required skills

• PowerPoint