Executive Assistant & Office Manager

About the role

The Asia Group, a strategic and capital advisory firm based in Washington, D.C., is hiring an Executive Assistant to join its Singapore office. The role supports busy regional partners with high-priority tasks across multiple teams and time zones, manages a small but growing Singapore office, and requires working in person five days a week.

Key responsibilities

• Manage scheduling, meeting setup and calendar logistics across multiple time zones, with thorough preparation and follow-up
• Coordinate international travel, including transport and lodging, documentation and pre-travel briefings
• Reconcile and submit monthly expense claims
• Proofread and edit public-facing documents; write, distribute and track invitations to programs, events and meals
• Plan and execute event logistics, liaising with vendors and internal teams
• Serve as a point of contact for internal and external stakeholders, attend weekly team syncs and act as proxy for the executive on scheduling and meeting preparation
• Build partnerships with key team leads and act as main contact for external business-related board affiliations and committees
• Assist in writing and editing letters, invitations and client materials, and handle sensitive information with confidentiality
• Manage the Singapore office, including service providers, vendors and supplies

Required profile

• 3-5 years of experience in high-level administrative, operations and/or project management roles
• Bachelor's degree or equivalent work experience, strongly preferred
• Strong organization, time management and attention to detail, with discretion and ethical standards
• Ability to work independently and collaboratively with cross-functional teams
• Eligible to work in Singapore without an employment pass

Required skills

• Proficiency with a Mac and Microsoft Office (Outlook, Word, Excel, especially PowerPoint)
• Familiarity with AI platforms such as Chat GPT, Claude and Copilot, and a willingness to use them for efficiency
• Experience coordinating international travel and managing executive-level meetings

What we offer

• Competitive benefits
• Regular training opportunities