Executive Assistant to Director & COO

About the role

Bazul LLC is seeking a highly organised, proactive Executive Assistant to support the Director and Chief Operating Officer. The role combines high‑level administrative duties with the use of AI and digital tools to boost productivity in a fast‑paced professional‑services environment.

Key responsibilities

• Manage complex calendars for the Director and COO, prioritising meetings, resolving conflicts and ensuring thorough briefings.
• Coordinate end‑to‑end business travel, including itineraries, bookings, visas, insurance and contingency plans.
• Draft, edit and format correspondence, agendas, meeting briefs, presentations and other executive materials to a high standard.
• Use approved AI tools to accelerate research, summarise information, prepare drafts, organise meeting notes and identify follow‑up actions, with human review for accuracy.
• Identify and implement workflow improvements through templates, automation and AI‑assisted processes while maintaining confidentiality and data‑security compliance.
• Record billable time, prepare reimbursement claims and payment vouchers, and monitor the Director’s CPD requirements.

Required profile

• Preferably law‑trained candidates able to follow high‑level legal discussions.
• Advanced proficiency in Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams) and quick learning of new systems.
• Practical experience with generative AI or productivity assistants for drafting, summarising, researching and automating routine work.
• Strong prompt‑writing, fact‑checking and editing abilities, with judgement to protect confidential information.
• Excellent written and verbal communication, stakeholder management and interpersonal skills across senior levels.
• Highly organised, resourceful and detail‑oriented with the ability to anticipate needs and manage competing priorities.
• Professionalism, discretion and respect for legal privilege, confidentiality and responsible technology use.

Required skills

• Microsoft 365 (Outlook, Word, PowerPoint, Excel, Teams)
• Generative AI tools and productivity assistants
• Prompt engineering
• Fact‑checking
• Editing