Executive, Corporate & Workplace Services

About the role

The Executive, Corporate & Workplace Services supports the efficient, safe and professional operation of the workplace. It coordinates workplace facilities, office services, employee onboarding and offboarding administration, and acts as a key point of contact for employees' workplace needs, working closely with Human Resources, building management, service providers and internal stakeholders.

Key responsibilities

• Workplace and facilities management: coordinate workspace allocations, liaise with facility management, coordinate access arrangements with internal IT, and communicate workplace guidelines.
• Office administration: support travel, accommodation, transportation and corporate hospitality, and provide administrative support for corporate initiatives, events, projects and business continuity.
• Onboarding: prepare workstations, equipment, access cards and stationery, give new employees workplace information, run orientation and office tours, maintain onboarding checklists and records, and onboard new employees in HRIS.
• Offboarding: coordinate exit arrangements, collect returned items, update records, clear and clean vacated workstations, trigger exit clearance and keep offboarding records accurate and confidential.
• Safety, security and emergency preparedness: support health, safety and security requirements, conduct hazard checks, review emergency and business continuity procedures and promote employee awareness.
• Invoice and cost administration: verify and process vendor invoices and HR-related invoices, and look for cost-efficiency opportunities.
• Employee workplace experience: act as a point of contact, gather feedback, communicate updates and support employee engagement and corporate events.

Required profile

• Diploma or degree in Business Administration, Human Resource Management or a related discipline.
• At least 2 to 4 years of relevant experience.
• Experience in onboarding/offboarding, office facilities, workplace operations or corporate support is preferred.
• Exposure to ISO certification, sustainability reporting, workplace safety, office renovation or business continuity is advantageous.

Required skills

• Proficiency in Microsoft Office, especially Word, Excel, PowerPoint, Outlook and Teams.
• Strong planning, coordination, problem-solving and follow-up skills, with good interpersonal and communication skills.
• Attention to detail and ability to keep accurate, audit-ready records.
• Able to manage competing priorities and work in a dynamic, hands-on environment.