Executive, Office of the CEO

About the role

ActAI builds proactive applications for people who are not used to complex prompting, aiming to bring intelligence to conversations, errands, organisation and workflows. This full-time executive position supports hiring, operations and business execution across the company, helping important initiatives run efficiently by coordinating stakeholders, managing priorities and keeping operational discipline. It works closely with leadership and covers recruiting operations, agency management, office setup, events and business administration.

Key responsibilities

• Coordinate hiring activities, interviews and recruiter relationships
• Support agency onboarding, communication and follow-ups
• Manage project trackers, action items and operational workflows
• Coordinate meetings, events, travel and business logistics when required
• Support office setup, vendor management and local operational activities
• Prepare reports, summaries and presentations for leadership
• Ensure follow-through on key initiatives and outstanding actions
• Help maintain efficient day-to-day business operations

Required profile

• Strong organisational and coordination skills
• Excellent attention to detail and follow-through
• Ability to manage multiple priorities simultaneously
• Comfortable working across different teams and stakeholders
• Resourceful, proactive and able to solve problems independently
• High ownership and willingness to take on new responsibilities