Executive Personal Assistant to Director

About the role

An established international business group is seeking a discreet, service-oriented Executive Personal Assistant to support its Director. This is a high-trust position covering personal affairs management, executive coordination, lifestyle arrangements and international travel planning. The successful candidate works closely with the Director so that professional commitments and personal needs are handled smoothly, in a dynamic, internationally oriented environment.

Key responsibilities

• Manage the Director's daily schedule, appointments, personal engagements and administrative requirements, anticipating needs proactively
• Plan and coordinate domestic and international travel, including flights, accommodation, transport, itineraries and documentation
• Arrange personal matters such as dining, accommodation and healthcare appointments, liaising with service providers
• Facilitate communication between the Director and internal or external stakeholders, handling requests in Mandarin and English
• Maintain strict confidentiality and handle urgent situations with discretion and composure

Required profile

• Bachelor's degree or above in Business Administration, Hospitality Management, International Relations or a related field
• Professional fluency in Mandarin Chinese and English, with strong verbal and written communication
• Previous experience as an Executive Personal Assistant, Private Personal Assistant or Executive Assistant highly preferred
• Demonstrated experience in international travel coordination and managing complex schedules
• Eligible to obtain a valid US visa and other necessary travel documents; willing to travel internationally frequently

Required skills

• Excellent organization, multitasking, problem-solving and time-management abilities
• Strong interpersonal skills, professional etiquette and comfort in formal business and personal settings
• High integrity, discretion, accountability and attention to detail