Facilities Coordinator cum Receptionist

About the role

JLL is hiring an on-site Facilities Coordinator cum Receptionist in Singapore. The role combines reception duties with support for facilities operations, including meeting rooms, mail handling, vendor coordination and basic HSE checks.

Key responsibilities

• Welcome visitors, manage the reception area and sign-in procedures while delivering good customer service.
• Coordinate meeting room bookings and prepare spaces for client and internal meetings.
• Work with users to arrange venue set-up for functions and events.
• Process facilities service requests and coordinate with vendors or team members.
• Handle incoming and outgoing mail, deliveries and couriers.
• Maintain office supply inventory and process ordering requests.
• Maintain the HSE checklist, such as fire extinguishers and the first aid box.
• Manage flight bookings and assist with administrative tasks related to facilities operations.
• Support the Facilities Manager with documentation, record keeping and reporting.

Required profile

• High school diploma or equivalent; associate's degree preferred.
• 2+ years of experience in reception, office administration or customer service roles; less experienced candidates may also be considered.
• Detail-oriented, organized, able to prioritize in a fast-paced environment and work independently.
• Preferred: previous facilities coordination or property management experience, knowledge of building systems and maintenance, facilities management software, bilingualism (English and another local language), vendor coordination experience, electronics or corporate office background.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook).
• Strong verbal and written communication skills.