HR Admin & Assistant

About the role

Hong Ye Group Pte Ltd, a Singapore-based provider of cleaning and maintenance services, is hiring a full-time HR Admin & Assistant. The role covers day-to-day HR and administration tasks, from maintaining employee records and payroll checks to supporting recruitment and employee relations.

Key responsibilities

• Handle and support day-to-day HR and admin matters
• Prepare HR letters such as disciplinary notices, contracts, confirmation, probation extension and promotion letters
• Maintain the accuracy of the HR database and update employee records in the HR information system
• Keep employment status up to date and ensure documents are properly filed (P-files, E-P files)
• Check and verify staff attendance for payroll, and verify leave applications and medical claims
• Validate and prepare biometrics reports for billing
• Handle employee enquiries and feedback, and assist with claims, government grants and insurance
• Assist in coordinating training and development needs
• Support end-to-end recruitment: job postings, shortlisting, interviews and onboarding
• Administer work pass applications, renewals and cancellations in line with local regulations
• Perform other HR/admin duties assigned

Required profile

• Diploma in Human Resources, Business Administration or a related field
• At least 1 year of experience in HR and administrative functions; candidates with or without experience are welcome, as training is provided
• Good communication skills for handling employee inquiries and feedback
• Ability to multitask in a fast-paced environment

Required skills

• Proficiency in HRIS and payroll systems
• Knowledge of HR processes such as attendance, leave applications and medical claims
• Basic knowledge of the Employment Act, IRAS and MOM regulations
• Familiarity with preparing HR documents such as contracts and letters