HR and Admin Assistant (Junior)

About the role

We are looking for a motivated HR and Admin Assistant to support daily HR and administrative functions at Hong Ye Group in Singapore. This junior‑level position offers the opportunity to gain hands‑on experience in HR processes, employee documentation, and office coordination.

Key responsibilities

• Handle day‑to‑day HR and admin matters, including employee enquiries.
• Prepare HR letters such as disciplinary notices, contracts, confirmations, probation extensions and promotions.
• Maintain and update employee records in the HR information system.
• Ensure employment status changes are processed promptly.
• File and organise physical and electronic employee files (P‑Files, E‑Files).
• Verify staff attendance for payroll processing.
• Review leave applications, medical claims and other employee submissions.
• Validate biometrics reports for billing purposes.
• Assist with claims, government grants, insurance and training coordination.
• Conduct walk‑in interviews and support recruitment activities.
• Perform any other HR or admin duties as assigned.

Required profile

• Diploma in Human Resource Management or a related field.
• At least 1 year of experience in an HR function (candidates without experience are welcome; training will be provided).
• Basic knowledge of Singapore Employment Act, IRAS and MOM regulations.
• Strong organisational and administrative abilities.
• Attention to detail and accuracy in handling HR documentation.
• Ability to manage multiple tasks and prioritize effectively.
• Positive, people‑oriented attitude and good communication skills.

Required skills

• Proficiency in HR information systems.
• Proficiency in Microsoft Office.