Office Manager & Personal Assistant to CEO

About the role

We are seeking an organised, proactive Office Manager who will also act as Personal Assistant to our CEO. The role combines high‑level executive support with the day‑to‑day management of office operations, ensuring a smooth and professional workplace.

Key responsibilities

• Manage two executives’ calendars, schedule meetings across time zones and resolve conflicts.
• Arrange business travel, including flights, accommodation, visas and detailed itineraries.
• Prepare, draft and review correspondence, presentations, reports and briefing materials.
• Coordinate board and leadership meetings – agendas, packs, minutes and action tracking.
• Serve as first point of contact for internal and external stakeholders, handling confidential matters with discretion.
• Organise client meetings, business lunches and corporate events.
• Process expense claims and maintain executive admin records.
• Oversee daily office operations, facilities, supplies and vendor relationships.
• Support HR administration such as onboarding, off‑boarding, staff records and leave tracking.
• Coordinate with finance on invoices, petty cash and office budget tracking.
• Maintain office policies, SOPs and filing systems; welcome visitors and ensure a professional environment.

Required profile

• 3+ years’ experience as a PA, EA or Office Manager, preferably supporting C‑level executives.
• Experience supporting more than one senior executive simultaneously.
• Background in a global or multinational environment is strongly preferred.
• Strong organisational skills with the ability to manage competing priorities.
• Excellent written and spoken English and a high level of discretion.
• Proactive, resourceful and comfortable working independently.

Required skills

• Proficient in Microsoft Office.
• Proficient in Google Workspace.