Part‑Time Administrative Assistant (Hotel Design)

About the role

We are a boutique hotel design studio based in Singapore seeking a reliable Part‑Time Administrative Assistant to support daily office operations. The role involves handling invoicing, supplier coordination, filing, and travel arrangements while maintaining strict confidentiality.

Key responsibilities

• Follow up on invoices, payments and outstanding client balances.
• Coordinate with internal teams, suppliers and external parties on payment and document matters.
• Organise and maintain both digital and physical filing systems.
• Support general office administration and day‑to‑day coordination.
• Order and manage office supplies, stationery and other essentials.
• Assist with travel and accommodation bookings for the team.
• Prepare, format and organise administrative documents.
• Handle sensitive company, accounting and client information with strict confidentiality.

Required profile

• Previous experience in administration, office management, accounting support or PA/EA roles.
• Experience in a small company, design studio, architecture/interior design, hospitality or luxury services is a plus.
• Ability to work independently and understand the importance of confidentiality.
• Comfortable handling invoicing follow‑ups and client‑facing communication.
• Singaporean or PR preferred.

Required skills

• Excellent written and spoken English.
• Proficiency in Microsoft Excel, Word and PowerPoint.
• Proficiency in Adobe Acrobat; knowledge of InDesign or PDF handling is advantageous.
• Strong organisational and filing abilities; detail‑oriented and discreet.

What we offer

• Flexible part‑time schedule tailored to the candidate’s availability.
• Opportunity to work in a fast‑moving boutique environment on international hotel projects.