Administrative Executive – 1 Year Contract

About the role

We are looking for an Administrative Executive to support our Renewable Energy business in Singapore on a one‑year fixed‑term basis. The role will ensure smooth office operations, manage documentation and assist with onboarding and event planning. You will act as a key point of contact for purchase requests and fleet management.

Key responsibilities

• Handle day‑to‑day office administration, including pass applications, payment processing and pantry supply replenishment.
• Process Purchase Requests and route documents for electronic signatures via Docusign, securing all required approvals.
• Maintain document numbering, version control and categorisation in system trackers and SharePoint.
• Draft and update Standard Operating Procedures for facilities and administrative processes.
• Support new‑hire onboarding, coordinate office supplies, vendor relations and equipment servicing.
• Assist with fleet management policies and servicing.
• Organise internal meetings, staff events and training sessions, and prepare expense and budget reports.
• Ensure a clean, safe and well‑organized office environment.

Required profile

• Diploma in any field.
• 2–4 years of experience in administrative, project or office support roles.
• Self‑starter with strong self‑management and prioritisation skills.
• Detail‑oriented and able to work both independently and collaboratively.

Required skills

• Proficiency in MS Office (Word, Excel, PowerPoint).
• Experience with SAP.
• Familiarity with Docusign or similar electronic signature tools.
• Knowledge of SharePoint for document management.