Personal Assistant to the Head of DUCKS

About the role

Dulwich College (Singapore) is seeking a Personal Assistant to the Head of DUCKS, its pre-school for children aged 2 to 7. The role sits at the heart of the DUCKS community, working closely with leaders, teachers, parents and support staff so the Head of DUCKS can focus on leading the school. It combines executive support, operational coordination, project management and office leadership.

Key responsibilities

• Manage a complex, ever-changing calendar and coordinate priorities
• Act as key point of contact for parents, staff and external stakeholders
• Prepare meeting agendas, briefing papers, presentations and correspondence
• Organise events, meetings, visits and travel arrangements
• Lead and coordinate the DUCKS office team
• Support school improvement initiatives and strategic projects
• Monitor deadlines, actions and deliverables
• Analyse, organise and present information to support decision-making
• Foster a welcoming experience for families and visitors, and handle confidential information with discretion

Required profile

• Significant experience in a Personal Assistant, Executive Assistant or senior administrative role
• Experience coordinating teams, projects or administrative functions
• Ability to work independently with sound judgement
• Collaborative approach and absolute discretion

Required skills

• Outstanding organisational and time-management skills
• Excellent written and verbal communication
• Strong attention to detail and ability to juggle multiple priorities
• Advanced digital literacy and confidence with data and information systems