Project Operations Administrator

About the role

NCS, an AI tech services company and subsidiary of the Singtel Group, is looking for a skilled and motivated Project Operations Administrator in Singapore. The role manages project processing and provides administrative support to the project team.

Key responsibilities

• Provide general administrative and coordination support to the project team
• Manage project order processing and documentation, and ensure accurate filing of contracts, vendor documents, technical designs and approvals
• Maintain proper filing and version control of project documents in shared drives
• Support onboarding and offboarding, including access requests, clearances and documentation
• Track purchase orders, invoices and vendor payments
• Update progress reports, dashboards and meeting minutes
• Schedule meetings (steering committee, vendor sync, daily stand-ups, working group meetings) and prepare agendas, minutes and action items
• Maintain project registers for issues, risks and change requests
• Follow up on queries and action items with internal teams, and support logistics for meetings, briefings and events
• Assist in reviewing workflows and documenting processes, and perform other ad-hoc administrative duties

Required profile

• At least 1 year of experience in project coordination, administrative support, PMO support or related functions; internships, contracts or part-time experience in similar areas are welcomed
• Minimally a Higher Nitec, Diploma in Business Administration or an equivalent discipline
• High level of maturity, excellent organisational skills, and ability to handle multiple tasks under pressure and tight deadlines
• Independent, resourceful and result-oriented with a can-do attitude

Required skills

• Good computer literacy in MS Office
• Exposure to SAP, Power Automate, Power Apps or Power BI is an added advantage