Receptionist cum Admin Assistant

About the role

The Receptionist cum Admin Assistant will be the first point of contact for visitors, clients and candidates, ensuring a professional and welcoming experience. This role also supports daily office operations, event coordination and meeting logistics to keep the workplace running smoothly.

Key responsibilities

• Greet and welcome visitors, clients and candidates, manage visitor registrations and building access.
• Handle incoming phone calls, direct inquiries and maintain professional telephone etiquette.
• Process incoming and outgoing mail, courier deliveries and parcels.
• Maintain a clean, organized reception area, pantry and meeting rooms.
• Manage office supplies, pantry inventory and liaise with vendors and service providers.
• Coordinate office maintenance, repairs and facilities requests.
• Assist in organizing company events, meetings, staff activities and training sessions.
• Maintain filing systems, administrative records and company documentation.
• Support onboarding logistics for new hires, including workstation and access arrangements.
• Book meeting rooms, arrange refreshments and coordinate external meeting schedules.

Required profile

• Diploma or equivalent qualification.
• At least 3 years of experience in reception, office administration or customer service (fresh graduates with strong communication skills may be considered).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking and time‑management abilities.
• Ability to work independently while maintaining confidentiality.
• High attention to detail, problem‑solving mindset and professional appearance.
• Strong interpersonal skills for effective interaction with employees, visitors and external stakeholders.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook