Secretariat Manager – Corporate Governance

About the role

The Secretariat Manager will support senior management and the Board in upholding robust corporate governance standards across the organisation. This position plays a pivotal role in shaping governance strategies and ensuring statutory compliance for a publicly listed company.

Key responsibilities

• Assist the Head of Department in developing and implementing corporate governance policies aligned with statutory requirements.
• Monitor legislative developments and advise the Board and senior management on corporate governance matters.
• Manage full‑cycle secretarial duties, including company incorporations, statutory registers, and preparation of directors’ and shareholders’ resolutions.
• Organise Board, Committee and Shareholder meetings, handle logistics, and record accurate minutes.
• Prepare comprehensive meeting papers to facilitate informed decision‑making.
• Ensure ongoing compliance with Companies Act, SGX Listing Rules, constitutions, shareholders’ agreements and internal policies.
• Support annual report preparation by drafting corporate governance sections, directors’ reports and shareholder notices.
• Handle ACRA filings for Singapore entities and coordinate statutory filings for overseas subsidiaries.
• Draft SGX announcements and post them on SGXNet in a timely manner.
• Communicate with internal teams, overseas offices, regulators and third‑party service providers on secretarial matters.

Required profile

• Membership with ICSA (Institute of Chartered Secretaries and Administrators) or CSIS (Chartered Secretaries Institute of Singapore) is essential.
• Minimum 8 years of relevant experience in corporate secretarial firms or in‑house secretarial departments of public listed companies.
• Proven experience in both public listed companies and professional services environments.
• Strong technical competence with thorough knowledge of the Companies Act, SGX Listing Rules and other regulatory requirements.

Required skills

• Corporate governance expertise
• Statutory compliance knowledge
• Company secretarial processes
• ACRA filing procedures
• SGX announcement preparation and SGXNet posting
• Drafting of resolutions and meeting papers