Secretary / Receptionist – Office Support

About the role

Fleet Ship Management is seeking a proactive Secretary/Receptionist to provide administrative and front‑desk support for its Singapore office. Reporting to the Country Director, you will ensure smooth daily operations and deliver excellent service to clients and visitors.

Key responsibilities

• Provide secretarial and administrative assistance, including claim follow‑up, data collation, documentation, and filing.
• Prepare reports, presentation materials, and coordinate the Director’s engagements with internal and external stakeholders.
• Handle receptionist duties: answer phone calls, resolve inquiries, welcome guests, monitor visitor access, and manage mail and deliveries.
• Maintain office tidiness, procure pantry supplies, and oversee printer/copier maintenance.
• Manage office facilities, telecommunications, and support events and ad‑hoc tasks.

Required profile

• 1–2 years of secretarial, receptionist, or office administration experience.
• Preferably some experience in events or facilities management.
• Degree holder.
• Proficient in Microsoft Office and Outlook 365.

Required skills

• Microsoft PowerPoint
• Microsoft Excel
• Outlook 365