Secretary to Deputy Chief Executive

About the role

We are looking for a proactive Secretary to provide comprehensive administrative support to the Deputy Chief Executive. The role involves managing a dynamic schedule, coordinating meetings, and ensuring smooth day‑to‑day office operations in a fast‑paced environment.

Key responsibilities

• Manage the Deputy Chief Executive’s calendar, schedule and de‑conflict meetings to optimise time.
• Prepare and distribute meeting materials and handle related administrative tasks.
• Record, safeguard and manage classified documents and assets in accordance with company policies.
• Oversee office administration, including the maintenance and proper functioning of office equipment.
• Assist with operational tasks such as submitting expense claims, applying for passes and registering for events.
• Provide ad‑hoc administrative and logistical support as required.

Required profile

• Diploma or equivalent qualification.
• Strong interpersonal and communication abilities.
• Excellent planning and organisational skills to juggle multiple tasks simultaneously.
• Good IT knowledge to navigate digital tools and systems.
• Meticulous attention to detail and ability to thrive in a fast‑paced setting.

Required skills