Senior Associate, CSPO

About the role

A*STAR is looking for a Senior Associate, CSPO to support Workplace Enablement initiatives and operations while managing assigned Corporate Administration functions. The role ensures the effective delivery of operational and administrative services across the organisation.

Key responsibilities

• Workplace improvement and programme delivery: support planning, coordination and implementation of workplace improvement initiatives across offices and shared spaces, identify enhancements to functionality and user experience, coordinate project timelines and deliverables, and support pilots from implementation to handover.
• Stakeholder engagement and communications: engage internal stakeholders, service providers and business units; coordinate communications, awareness campaigns and engagement activities; help develop communication materials, presentations and briefing notes; maintain communication platforms and information repositories.
• Vendor and administrative coordination: work with service providers and vendors on project implementation, and support procurement and administrative processes for workplace improvement projects.
• Knowledge management and continuous improvement: maintain workplace standards, guidebooks, typologies and operational frameworks; capture lessons learnt and best practices; maintain knowledge repositories, templates and specifications.
• Gift declaration management: administer the gift declaration process, maintain records and registers, monitor submissions and follow up on outstanding matters.
• Travel management: support corporate travel arrangements and contracts with travel agents, manage staff air miles declarations, support tenders, contract renewals and agent performance reviews.
• Hotel management: support corporate hotel arrangements and contracts, including renewals, tenders and enquiries.
• Insurance management: coordinate with the insurance broker on policy administration, renewals and claims, support annual renewals and asset declarations, and maintain records.
• Season parking management: administer applications, renewals and cancellations, maintain records and liaise with service providers.
• Personal assistant and administrative support: provide secretarial support including calendar management, meeting arrangements and correspondence, and perform other duties as assigned.