Senior Associate Executive, Clinical Ops (Surgical)

About the role

Woodlands Hospital, a new integrated acute and community hospital in Singapore, is looking for two highly competent and experienced Executive Assistants to provide dedicated executive support to clinicians in the OT department of Elective Care Enterprise. The role suits a mature professional who can bring structure, precision and calm to senior leadership work, operating independently while managing several time-sensitive priorities.

Key responsibilities

• Provide proactive, reliable executive support to clinicians and the clinician leadership team, anticipating needs and handling requests with discretion.
• Manage complex calendars, meetings, travel and related logistics; prepare agendas, briefing papers, presentations and accurate minutes, and track decisions and action items.
• Liaise between senior leadership, internal teams and external stakeholders, coordinating meetings, follow-ups and documentation.
• Support approved projects, committees and cross-functional initiatives by monitoring timelines, deliverables and dependencies.
• Handle confidential information with discretion, write clear professional communications, and represent the organisation professionally.
• Use digital tools to manage schedules, documents and workflows, keep records organised and suggest improvements to administrative processes.

Required profile

• Experience supporting senior leaders in complex, fast-paced and/or highly regulated environments.
• Strong organisational and planning skills, able to manage multiple priorities independently.
• High-quality written work with attention to grammar, tone and accuracy.
• Discretion, emotional intelligence and professional judgement.
• Ability to work amid change and ambiguity, and willingness to support time-sensitive requests and occasional after-hours demands.

Required skills

• Proficiency in common productivity and collaboration tools such as email, calendars, document preparation and presentations.
• Effective use of digital tools to manage schedules, documents and workflows.