Senior Bid Coordinator

About the role

The Senior Bid Coordinator leads and coordinates the end-to-end bid and tender submission process across the Business & Infrastructure (B&I) division. As the focal point for bid activities, the role ensures high-quality, compliant and timely submissions while working closely with technical, commercial and operational stakeholders. It also supports proposal excellence, improves bid processes and contributes to business growth through successful tender participation.

Key responsibilities

• Lead and coordinate the preparation and submission of bids, tenders, proposals and pre-qualification documents, from opportunity identification through to submission.
• Develop and maintain bid schedules, deliverables and submission plans, and review tender requirements to communicate obligations, risks and milestones to stakeholders.
• Act as the main coordinator between business development, operations, technical teams, finance, legal and management, including bid kick-off meetings and follow-up on inputs and approvals.
• Maintain proposal templates, bid content libraries, project references and supporting documentation, and review submissions for consistency, accuracy, formatting and quality.
• Support bid/no-bid assessments, approval processes, bid tracking reports, tender registers and post-submission reviews, and help standardise bid practices across Singapore and Malaysia.
• Guide and mentor junior bid coordinators and administrative staff, share best practices and support special tendering and proposal projects.

Required profile

• Diploma or Bachelor's degree in Business Administration, Communications, Marketing, Engineering or a related discipline.
• Minimum 5-8 years of experience in bid coordination, proposal management, tender administration or a related function.
• Proven experience managing complex, multi-disciplinary tender submissions; engineering, testing, inspection, certification, consultancy, construction or professional services experience preferred.

Required skills

• Strong knowledge of tendering and proposal management processes.
• Project coordination and stakeholder management, and strong written communication and document management.
• Ability to manage multiple deadlines and prioritise competing requirements.
• Proficiency in Microsoft Office, especially Word, Excel and PowerPoint.
• Experience with proposal management systems and document control is an advantage.