Senior Executive, Administrative Support

About the role

The Singapore Centre for 3D Printing (SC3DP) at NTU provides a full range of additive manufacturing services, from design and infrastructure to production and validation, with a focus on sustainability. The Senior Executive, Administrative Support position provides operational and administrative support to the Centre, coordinates office activities, manages administrative processes and supports faculty, research staff and students. Only shortlisted candidates will be notified.

Key responsibilities

• Provide executive administrative support to the Executive Director, including managing schedules, coordinating meetings and following up on operational matters.
• Support the overall administration and daily operations of the Centre, ensuring efficient coordination of activities and a smooth workflow.
• Manage office IT and physical assets, including asset tracking, inventory management and equipment allocation.
• Plan, coordinate and execute Centre events, covering publicity and communications, presentation and event materials, logistics and post-event follow-ups.
• Develop and coordinate corporate communications materials such as newsletters, annual reports and ad-hoc announcements.
• Maintain website content so that it is accurate, up to date and aligned with the Centre's communication objectives.

Required profile

• Diploma or degree in Business Administration or a related discipline, with relevant experience in administrative and operational support, preferably in a higher education, research or corporate environment.
• Proven experience in executive administrative support, office operations, asset management and resource coordination.
• Strong organisational and coordination skills, able to manage multiple priorities, timelines, stakeholders and operational activities.
• Excellent written and verbal communication skills, with experience preparing reports, newsletters, presentations and managing digital content platforms.
• Proactive, detail-oriented and service-oriented, with strong interpersonal skills, problem-solving ability and discretion with confidential information.