Senior Executive, Admissions and Student Exchange Matters

About the role

The Senior Executive, Admissions and Student Exchange Matters supports the administration of graduate academic processes within MAE. The role provides timely and accurate support for PhD admissions, scholarship administration, research attachment and exchange matters, student certification requests and related student academic records. The job holder works closely with students, faculty members and university offices to ensure smooth operations, compliance with institutional policies and a positive student experience.

Key responsibilities

• Coordinate PhD admissions processes, including application review, documentation, timelines, stakeholder communications and preparation of materials for evaluation and selection.
• Administer scholarship processes, including coordination of selection activities, award administration, tracking of scholarship use and related reporting.
• Support research attachment and exchange matters by coordinating requests between visiting students, MAE faculty and relevant offices, and following up on required documentation.
• Prepare student status certification letters and maintain accurate student academic records for reporting, audit and administrative follow-up.
• Communicate professionally with students, faculty and colleagues, handling enquiries and requests accurately, promptly and in line with University policies.

Required profile

• Bachelor's degree.
• Minimum three years of relevant experience in admissions, scholarship administration or related academic administration.
• Exposure to admissions and scholarship administration, with a good understanding of academic administration processes; knowledge of academic policies, examination processes and protocols is advantageous.
• Meticulous, collaborative and service-oriented, with strong written and verbal communication skills.
• Able to handle sensitive student information with discretion and professionalism.

Required skills

• Strong organisational, project management and information management skills, able to manage multiple priorities and keep accurate records for audits and reporting.
• Proficiency in Microsoft Office, including Excel, Word and PowerPoint.