Senior Executive / Assistant Manager, Research Administration & Grants Support

About the role

Nanyang Technological University (NTU) Singapore is hiring a Senior Executive / Assistant Manager (Research Administration & Grants Management) to support EOS's large and diverse research portfolio. The role covers research administration, grants management, financial governance and operational coordination, working under the EOS Director and reporting to the Assistant Director, Grants Management.

Key responsibilities

• Support the full lifecycle of research grants, ensuring funded projects run smoothly in line with grant protocols and guidelines.
• Monitor budgets, review expenditures, prepare financial reports and virements, and ensure audit readiness.
• Oversee procurement, vendor management and operational logistics such as travel, workshops and fieldwork, in line with NTU and funder guidelines.
• Collaborate with academic staff, management and University offices on grant-related administrative matters.
• Prepare research contracts and collaboration agreements with individuals or organisations.
• Act as the point of contact between academic staff and internal and external stakeholders for grant calls, proposal submissions and recruitment-related functions.
• Help develop and implement AI-driven automated workflows to improve administrative efficiency.
• Mentor junior administrative staff.

Required profile

• Bachelor's degree in Business, Finance, Public Administration or a related field.
• At least 2 to 4 years of research administration experience in an administrative position within the academic or research sector (preferred).
• Strong knowledge of procurement, budgeting, compliance and audit processes.
• Excellent organisational, analytical and problem-solving skills, with good written and verbal communication.
• Able to work independently with minimal supervision and to mentor others.

Required skills

• Proficiency in Microsoft Office Suite and other productivity and collaboration tools.
• Familiarity with grant management systems is a plus.

Applications are submitted through the NTU Career Portal; only shortlisted candidates will be contacted.