Workplace & Office Administrator

About the role

Amplify Health, a fast-growing healthcare, insurance, wellness and digital technology business, is looking for a Workplace & Office Administrator for its Singapore office. The role is the first point of contact for employees, visitors and external partners and covers office operations, facilities coordination, administrative governance, employee onboarding support and office events.

Key responsibilities

• Serve as the main front-of-house representative and oversee daily office operations, meeting room readiness, visitor management and executive meeting support
• Maintain office records, vendor contracts, building access administration and workplace documentation
• Partner with building management, landlords and service providers on facilities maintenance, security and workplace improvements
• Process vendor invoices, assist with budget preparation and track expenditures
• Keep the office, meeting rooms, pantries and their appliances tidy and clean
• Oversee company merchandise and office and pantry supplies, coordinate season parking and office maintenance, and manage mailroom, courier and logistics services
• Support office health, safety and business continuity requirements and provide administrative support for onboarding, offboarding and employee workplace needs
• Coordinate and execute office events, town halls, leadership visits and employee engagement activities, including venue sourcing, budgeting, catering, logistics and communications, and track event costs

Required profile

• At least 3 years of experience in office administration, workplace operations, facilities coordination or executive administration
• Experience in a professional services, technology, healthcare or multinational environment preferred
• Bachelor's degree preferred but not essential for candidates with relevant experience
• Ability to work independently, handle confidential information with discretion and adapt to last-minute changes

Required skills

• Proficiency in Microsoft 365: Outlook, Teams, SharePoint and Excel
• Excellent written and verbal communication and interpersonal skills
• Problem-solving, decision-making and prioritisation in a fast-paced environment