Admin Assistant

About the role

The Administrative Assistant will provide comprehensive support to the research team, ensuring smooth daily operations and a professional environment for visitors and staff.

Key responsibilities

• Set up rooms and equipment, prepare refreshments, and handle document preparation for payments.
• Manage web‑chat, take meeting notes, and generate reports.
• Answer phone calls, schedule meetings and events, and welcome office visitors.
• Assist with logistics for temporary staff, including equipment assignment and return.
• Book resources such as calendars, meeting rooms, equipment, flights, and accommodations.
• Coordinate with internal departments including Business Development, Finance, HR, and Design.
• Ensure equipment is operational through repairs, maintenance, inventory management, and evaluation of new tools.
• Manage external vendors for courier services, letter shopping, translation, printing, and promotional prizes.

Required profile

• Minimum ‘O’ levels and above.
• Good command of spoken and written English and a second language.
• Excellent interpersonal, communication and organisational skills.
• Ability to work independently and as part of a team.
• Capability to meet deadlines and handle multiple tasks.
• Strong attention to detail and problem‑solving abilities.
• Entry‑level candidates are welcome to apply.

Required skills

• Proficient in Microsoft Word, Excel and PowerPoint.