Admin Executive

About the role

JLL is hiring an Admin Executive for an on-site position in Singapore. The role covers administration, finance, tenant relations and concierge support for the management office of a property, and welcomes applicants who may not meet every requirement.

Key responsibilities

• Administration: manage parking ticket applications and sales, verify, bill and reconcile payments; oversee end-of-trip facilities (bicycle parking, lockers, showers); maintain office filing systems; assist with procurement, expense approvals, contracts and licence expiry tracking; prepare council meeting slides and minutes, monthly management reports, and AGM/EGM documents.
• Vendor coordination: organise meetings and events, and coordinate vendors such as copier/printer services, traffic marshals, water dispensers and building contractors.
• Finance: prepare monthly invoices and reminders for MCST and sub-MCs, update debtor ledgers, maintain full accounts for three entities including bank reconciliation, process supplier payments, record notes to account, and support annual audits.
• Tenant relations: handle escalated tenant feedback, assist in annual tenant surveys, and keep tenant contact information up to date.
• Concierge operations: lead, train and mentor the concierge, ensure payments are processed on time, and provide general administrative support to the Centre Management Team.