Admin Executive – Office Operations (Tai Seng & Pasir Ris)

About the role

SMM, the integrated facilities management arm of SJ Group, is hiring two Admin Executives for its exclusive projects in Tai Seng and Pasir Ris, Singapore. The role provides essential administrative and operational support to ensure smooth day‑to‑day office functioning.

Key responsibilities

• Coordinate with internal project teams and Finance on invoices, billing and payment processing.
• Monitor work orders, ensure timely submission of service reports, and manage the OneDrive filing system.
• Track office supplies, procure and replenish inventory, and oversee office equipment and asset accountability.
• Arrange meeting schedules, logistics, documentation, and support staff onboarding and off‑boarding processes.
• Maintain a clean, organized office environment and handle additional administrative duties as assigned.

Required profile

• Diploma in Business Administration, Office Administration, Human Resource Management or related field.
• Minimum 2 years of relevant administrative or office management experience.
• Strong organizational, coordination and time‑management abilities with a proactive, meticulous approach.

Required skills

• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience with Microsoft OneDrive/SharePoint or similar document‑management systems.
• Ability to manage administrative records, work orders, inventory and office assets.