Administration Associate

About the role

This is an administration position focused on front-desk reception, meeting-room support, mail handling and pantry coordination. Applications are screened internally, and only shortlisted candidates are contacted.

Key responsibilities

• Proactively answer the main hotline and direct calls to the relevant parties
• Greet guests at the door and serve beverages
• Tidy meeting rooms after use and coordinate bookings via Outlook and the in-house app
• Distribute incoming mail to colleagues
• Arrange local and overseas courier pick-ups
• Monitor pantry inventory and order stock monthly, keeping the pantry clean throughout the day
• Assist with office event set-up and tear-down, and with other ad-hoc duties assigned to the admin team

Required profile

• Diploma with 2-3 years of relevant experience in the service industry
• Responsible, detail-oriented and self-motivated, able to work independently and as part of a team
• Excellent communication and interpersonal skills
• Proficiency in English and Mandarin

Required skills

• Sound IT knowledge preferred
• Experience with food handling
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)