Administration Specialist

About the role

The Administration Specialist will manage daily administrative operations and provide employee support for GenScript’s Singapore office. This position ensures smooth front‑desk service, workplace logistics, and a professional environment for staff and visitors.

Key responsibilities

• Handle front‑desk reception, visitor registration, access cards and telephone inquiries.
• Coordinate office facilities, meeting rooms, equipment maintenance and preventive schedules.
• Manage office supplies, pantry inventory and vendor relationships to control costs.
• Arrange local and overseas visitor travel, executive visits and employee travel logistics.
• Support planning and execution of company events, vendor procurement and budget tracking.
• Process administrative expenses, invoices and vendor payments while maintaining accurate records.

Required profile

• Bachelor’s degree in Business Administration, Administrative Management, Hospitality, Biomedical Sciences or related field.
• Minimum 2 years experience in office administration, front‑desk operations or event coordination.
• Strong organizational and multitasking abilities with a customer‑service mindset.
• Fluent written and verbal communication in English and Chinese.

What we offer

• Medical, dental and vision insurance.
• Retirement plan with company match.
• Paid parental leave and generous paid time off.
• Flexible spending accounts, life and disability coverage.
• Commuter benefits, well‑being initiatives and peer‑to‑peer recognition programs.