Administrative Assistant

About the role

We are looking for a proactive Administrative Assistant to support our service team in coordinating engineering projects and handling day‑to‑day administrative tasks. This junior‑level position offers a friendly environment that encourages growth and development.

Key responsibilities

• Coordinate and schedule engineers for on‑site, outsourced, and in‑house projects, including manpower backfill arrangements.
• Manage and monitor interns' deployment schedules.
• Liaise closely with the Sales and IT departments to ensure smooth after‑sales support and service matters.
• Handle incoming calls, service requests, and enquiries from corporate customers professionally.
• Respond promptly to email correspondence.
• Maintain accurate inventory records of service‑related equipment and items.
• Ensure proper documentation and record‑keeping for billing and invoicing purposes.
• Update service reports and job records accurately and timely in the system.
• Provide administrative and operational support to the service team.
• Perform other ad‑hoc duties as assigned by the Manager.

Required profile

• Junior executive level with a strong interest in administrative support.
• Excellent organisational and time‑management abilities.
• Good communication skills, both verbal and written.
• Ability to work collaboratively with engineering, sales and IT teams.
• Attention to detail for record‑keeping and inventory management.
• Proactive attitude and willingness to take on varied tasks.

Required skills

What we offer

• Competitive monthly salary ranging from SGD 2,500 to SGD 2,800, based on experience.
• Full‑time, permanent position with standard Monday‑Friday hours (8:30 am‑5:30 pm).
• Friendly, growth‑focused work environment.
• Island‑wide coverage with office located in Kaki Bukit, Singapore.