Administrative Assistant / Office Administrator

About the role

An experienced Administrative Assistant / Office Administrator is sought to provide day-to-day administrative and operational support for the Singapore office. The role supports senior leadership and the wider team with calendar, travel, expense, meeting and event support, and is described as a 1-year contract-to-hire position with 4 days onsite.

Key responsibilities

• Manage daily calendars for senior leadership, including scheduling, prioritizing meetings, resolving conflicts and adjusting schedules at short notice; also support a VP with calendar and administrative work.
• Coordinate domestic and international travel, including transportation, accommodation and other logistics.
• Prepare and track expense reports and maintain accurate expense documentation.
• Track team attendance and other administrative reporting.
• Coordinate meeting logistics such as conference rooms, catering and audio/video capabilities.
• Plan and support team activities and events, including all-hands meetings, team meetings, conferences and social events.
• Prepare business communications such as emails, memos and letters.
• Maintain good working relationships with executives, administrative staff and other stakeholders.
• Support general office operations, including supplies, mail distribution, copying and documentation.
• Assist with ad hoc projects, committees and team initiatives.

Required profile

• Bachelor's degree.
• At least 2 years of administrative assistant experience; freshers are encouraged to apply.
• Previous experience supporting administrative or office operations in a professional corporate environment.
• Strong organizational skills and written and verbal communication skills.

Preferred qualifications

• 5+ years as an Executive Assistant, Administrative Assistant or Office Administrator.
• 3+ years of calendar management experience, preferably with executives or senior leaders.
• Experience with business travel coordination, expense preparation and tracking, and general office operations.
• Familiarity with Google Suite, Microsoft Office, Zoom and Slack, and experience setting up video conferences.