Administrative Assistant (Reception & Office Support)

About the role

A full-time Administrative Assistant is needed to provide receptionist and front-desk support and act as the first point of contact during office hours. The role covers front-of-house duties, office-wide administration and general secretarial backup for the Singapore office.

Key responsibilities

• Welcome and assist visitors, handle main-line calls and transfers, issue temporary badges and maintain the badge log
• Manage conference rooms, incoming and outgoing mail, taxi bookings, couriers, visitor hospitality and pantry coordination
• Handle internal events, new-hire onboarding support, building and facilities liaison, vendors, supplies, records management and general office coordination
• Coordinate new-hire and summer-associate onboarding logistics, including housing, transport and workspace setup
• Assist with Law Society matters such as registrations, filing and applications
• Support managers with travel coordination and expense reimbursements
• Manage emergency escalation procedures and attend emergency call-outs, coordinating with internal teams, Building Management and service providers
• Provide administrative and secretarial backup, handle sensitive information discreetly and comply with privacy policies and regulations
• Meet deadlines, adapt to changing priorities and perform ad hoc tasks assigned by supervisors

Required profile

• Preferred: Bachelor's degree or equivalent
• Preferred: 2-3 years of relevant experience, preferably in the legal or professional services industry
• Experience in reception, facilities management or office operations is highly regarded
• Strong team player with excellent communication and customer service skills, strong attention to detail and highly organized
• Pleasant, confident, approachable, proactive and professional

Required skills

• Highly proficient written and spoken English; another language is a plus
• Relevant experience in reception, facilities management or office operations