Administrative Executive – Office Operations

About the role

EndeavourX, the health‑tech arm of the National University Health System, is seeking a proactive Administrative Executive to keep the daily operations of its Singapore office running smoothly. The role supports the product, clinical and business development teams in a fast‑moving startup environment.

Key responsibilities

• Manage day‑to‑day office operations, including supplies, equipment and facilities coordination.
• Handle incoming and outgoing correspondence, schedule meetings, organise logistics and take minutes.
• Maintain organised digital and physical filing systems for contracts, compliance records and other company documents.
• Coordinate travel arrangements and onboarding activities for new staff, including access provisioning and equipment setup.
• Assist in tracking project timelines, deliverables and action items across internal teams and prepare documents, presentations and reports.
• Liaise with vendors, service providers and institutional partners, and support compliance tasks such as ISO 13485, MOH audits and data‑protection documentation.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Healthcare Management or a related field.
• 0–2 years of administrative or coordination experience; fresh graduates are welcome.
• Strong written and verbal communication skills in English.
• Detail‑oriented, well‑organized and able to manage multiple tasks with competing deadlines.
• Ability to work independently and take initiative without constant direction.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Notion
• SharePoint