Administrative Executive – Studio Operations

About the role

The Administrative Executive partners with regional members to drive the operational success of Gensler’s APME regional hub studio. Acting as the central point of contact, this role supports both internal and external stakeholders while aligning studio operations with executive priorities.

Key responsibilities

• Own and manage studio‑wide meetings, schedules, agendas and follow‑up actions.
• Coordinate daily studio operations across multiple time zones and locations.
• Partner with office administration, IT and HR on software updates, workspace changes, talent initiatives and onboarding.
• Provide comprehensive administrative support to regional leadership, including calendar management, travel and visa arrangements, expense reimbursement and meeting logistics.
• Handle sensitive and confidential information and perform ad‑hoc duties as required.

Required profile

• Minimum 5 years of experience in a similar administrative capacity.
• Excellent communication skills and the ability to work confidently across all organisational levels.
• High professionalism, integrity and strong attention to detail.
• Proven ability to prioritise, take ownership of tasks and manage multiple projects simultaneously.
• Demonstrated capability to navigate complex situations and maintain confidentiality.

Required skills

• Microsoft Office

What we offer

• A people‑first culture with internal design competitions, research grants and well‑being initiatives.
• Comprehensive benefits including medical, dental, vision, disability and wellness programs.
• Profit‑sharing and bi‑annual bonus opportunities.