Administrative Specialist - Singapore Office Setup

About the role

A company is looking for an Administrative Specialist to join its new Singapore office. The role covers company setup, administration, business support and client reception, in an international environment where you will work with teams and clients across different countries.

Key responsibilities

• Support the registration and establishment of the company in Singapore, coordinating with government authorities, service providers and partners.
• Manage daily office administration, including facilities, supplies, vendors, maintenance and other arrangements.
• Coordinate visitor and client reception, including meeting arrangements, venue preparation and hospitality support.
• Provide administrative support for business operations, meetings, travel, events and other company activities.
• Maintain administrative documents and records and help with local licenses, permits and registrations.
• Work with internal teams and external providers to keep the office running smoothly and complete other tasks assigned by management.

Required profile

• Diploma or Bachelor's degree in Business Administration, Management, Human Resources or a related field.
• 2+ years of experience in administration, office management or a related role; Singapore experience preferred.
• Experience supporting new company setup or office establishment is highly preferred.
• Familiarity with Singapore company registration, office administration and local business practices is an advantage.

Required skills

• Strong organisational, coordination and communication skills.
• Professional English; Chinese is an advantage.
• Service-oriented, detail-oriented, proactive and able to work independently.

What we offer

• The opportunity to take part in setting up and developing a new Singapore office.
• A broad role covering company setup, administration, business support and client reception.
• An international working environment with teams and clients across countries.