Assistant Manager – Administration & Facility Management

About the role

We are seeking an Assistant Manager to lead our administration and facility management functions across our Singapore offices. The role ensures seamless operation of building services, space planning and vendor coordination while supporting business continuity.

Key responsibilities

• Oversee day‑to‑day facilities and administration activities, minimizing disruptions to operations.
• Lead internal teams and external vendors for building repairs, HVAC, electrical, plumbing and general maintenance.
• Manage office space planning, layout design, cost estimating, scheduling and project execution from concept to hand‑over.
• Develop and maintain project schedules, budgets and documentation, ensuring compliance with LEED or equivalent standards.
• Conduct site due‑diligence, negotiate contracts with contractors, architects and engineers, and monitor construction progress.
• Prepare space utilization reports, adjacency analyses and coordinate relocations or fit‑outs.

Required profile

• Proven experience in facilities or administration management, preferably in a corporate environment.
• Strong leadership and project management capabilities.
• Excellent communication skills for liaising with vendors, architects and internal stakeholders.
• Ability to manage budgets, schedules and risk assessments.

Required skills

• Knowledge of building systems such as HVAC, electrical and plumbing.
• Familiarity with space planning, LEED certification standards and project documentation.

What we offer

• Competitive monthly salary of SGD 5,500‑6,500.
• Variable bonus and additional benefits.
• Career progression opportunities within a multinational organization.
• Convenient office location near MRT with standard Monday‑Friday hours.