Assistant Manager – Administration & Operations

About the role

The College of Computing and Data Science at Nanyang Technological University seeks an Assistant Manager to provide high‑level administrative and secretariat support to senior management. The role ensures effective governance, quality assurance, and smooth operational management across the college.

Key responsibilities

• Lead and mentor general office and administrative staff, fostering a collaborative, high‑performing team.
• Oversee facilities, procurement, asset management and day‑to‑day operations, ensuring efficiency and compliance.
• Drive continuous process improvements, monitor budgets and resolve operational challenges proactively.
• Assist the Head of Administration & Operations in preparing institutional reports, including the college self‑evaluation report.
• Coordinate high‑profile visits (VC, QAFU, Visiting Committee) – handling schedules, logistics, protocol and post‑visit reporting.
• Provide secretariat support for College Management Committee, College Advisory Board and Visiting Committee meetings, managing agendas, minutes and action tracking.
• Administer Non‑Resident Professional (NRP) visit submissions, approvals and compliance documentation.

Required profile

• Bachelor’s degree in Business, Administration, Public Administration or a related field.
• 3–5 years of experience in administration, secretariat or governance support, preferably in higher education.
• Knowledge of governance frameworks, quality assurance processes and institutional reporting.
• Strong planning, analytical and organisational abilities.
• Excellent communication and stakeholder‑management skills.
• Professional attributes of integrity, discretion and reliability.

Required skills

What we offer

• Opportunity to work in a world‑ranked university and contribute to cutting‑edge research and education.
• Collaborative environment with exposure to senior leadership and high‑profile academic initiatives.