Assistant Manager (Centre Administration), Centre for Health, Culture, and Society

About the role

The Centre for Health, Culture, and Society is a new interdisciplinary research centre within the College of Humanities, Arts, and Social Sciences at Nanyang Technological University (NTU). It brings together researchers from four schools with doctors, artists, writers, caregivers and patients, and works with Singapore hospitals, arts organisations and patient advocacy groups. The Centre Administrator runs the administrative, financial and operational side of the Centre, reporting to the Director as its sole dedicated administrator. The appointment is a three-year fixed-term position, renewable, based at NTU's Nanyang Avenue campus.

Key responsibilities

• Manage and monitor the Centre's budgets across several funding streams, process financial transactions and prepare financial reports for the Director and funders.
• Support grant applications and manage post-award reporting, milestone tracking and audit documentation.
• Plan and deliver the events programme, including conferences, a seminar series and workshops for healthcare professionals.
• Act as the administrative point of contact for hospital, arts and community partners, maintaining partnership records and agreements.
• Provide secretariat support to the Centre's Steering Committee and advisory boards.
• Maintain the website, newsletters and mailing lists, and support public engagement.
• Coordinate recruitment, onboarding and visitor arrangements with NTU Human Resources, and support the Masters and undergraduate programmes.

Required profile

• A good Bachelor's degree in any discipline.
• At least three to five years of experience in an administrative, project coordination or operations role, ideally in a university, research institute, hospital, arts organisation or non-profit.
• Demonstrated experience managing budgets and financial administration independently, with meticulous attention to detail.
• Experience organising events from planning through delivery and reporting.
• Strong organisational skills and the ability to manage competing deadlines with limited supervision.
• Good to have: research grant administration experience; a background in the humanities, social sciences, public administration or business administration; familiarity with university finance, procurement and HR systems; experience working with hospitals, arts organisations or community partners; website content management, newsletter or social media experience; an interest in health, culture and society.

Required skills

• Proficiency in Microsoft Office.
• Good to have: website content management and newsletter or social media experience.

What we offer

• Access to NTU's learning and development programmes and staff welfare initiatives.
• Flexible working arrangements.