Assistant Manager – Contracts & Admin Management

About the role

We are looking for an Assistant Manager to lead contracts and administrative processes within NUS Enterprise Academy. You will work closely with the academic team, programme managers and external partners to ensure smooth internship placements, procurement and financial disbursements.

Key responsibilities

• Coordinate and consolidate internship job descriptions and update the company masterlist via Monday.com.
• Prepare and collate signed agreements from internship companies across locations.
• Serve as the point of contact for database management, including company information, internship dates, stipends, student details, financial matters and visa information.
• Collect and verify student submissions related to scholarships.
• Drive and coordinate procurement and contract matters for instructors, assessors and mentors.
• Prepare training grant documentation and invoices to bill internship companies.
• Monitor timely disbursement of funding to students and payments from companies and to instructors.
• Assist in preparing supporting documents for visa applications and vendor engagements.
• Lead contract processes each semester and manage associated timelines.

Required profile

• University degree with at least 5 years of relevant working experience.
• Mature disposition to manage internal and external stakeholders confidently.
• Experience in administrative and operational roles.
• Strong English communication skills, both written and verbal.
• Meticulous, detail‑oriented and highly organised.
• Ability to work independently as well as collaboratively in a team.

Required skills

• MS Office applications.
• Monday.com (or similar web‑based project management tools).
• Familiarity with web applications and AI‑enabled software.

What we offer

• 2‑year fixed‑term contract.
• Opportunity to work at NUS Enterprise Academy’s Kent Ridge Campus.
• Exposure to cross‑functional academic and industry projects.